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Services Procurement FAQs
Document Number: 18145
Frequently Asked Questions
Am I responsible for creating a new WorkOrder for my requisition?
What is a Service Coordinator, andwhich one should I select?
How do I create an extension for nonbillable consulting services?
For information on using eProcurement, see Eureka!document 17200 — eProcurement Frequently Asked Questions or the listof Eureka documents.
How do I add a new requisition fora contingent worker?
To log into eProcurement follow these steps:
Log in to eProcurement . For more information, see Eureka! Document 17201 — Logging in to eProcurement.
Locate the Planet Navigator on the left hand side of your screen
Click on the small navigation arrow beside Applications to openthe link menu.
Click on the Financials (Psynergy/FSCM) link. A list of menu links willappear on the right side of the screen.
Click on the Enter a Requisition link. This will take you to theeProcurement home page. For detailed information on how to enter a requisitionsee Eureka! document 18147 — Entering a New Requisitionfor Services.
After the requsition has been approved, you will need to add the contingentworker in HRMS, then submit a NorthStar ticket requesting system accounts andequipment for the contingent worker. See the following Eureka! documents formore information:
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How do I find out the currentstatus of my requisition?
On the Requisitions page, click on Manage Requisitions. This page willdisplay the status of your requisition (pending, approved, etc.). If your requisitionis pending, you can find out whose approval is pending by clicking on the Workflowicon. Click on the Cycle icon to see the progression of your requisition includingits current status.
For more information, see Eureka! document 17203— Managing Requisitions in eProcurement.
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What if I want to choosea specific vendor for this requisition?
When adding a new requisition, there are four tabsat the top of the page. Select the fourth tab - Sourcing Preference.In the comments field, enter the name of the vendor that you wouldprefer to use and the vendor's contact information.
For more information, see the following Eureka documents:
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The Role Type indicates the type of contingent worker:
Non-Billable - Select Non-Billable if you have identified a specific company or person associated with a company.
Payroll - Select Payroll if you have identified a specific individual for temporary work who is not employed by another company or affiliated with a temp agency.
Sourcing - Select Sourcing if the Manager has defined the requirement but an individual has not been identified. The resource will be obtained through the preferred supplier list.
See Eureka! document 17202 — Entering a Requisition in eProcurement for detailed information.
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The Unit of Measure (UOM) indicates how the contingent worker will be paid - hourly, flat fee or part time. For more information, see Eureka! document 17202 — Entering a Requisition in eProcurement.
Your requisition has been calculated correctly. Depending on the Unit of measure you have chosen, the line item will add costs associated with filling your requisition automatically and include all costs for approval by your Manager.
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Am I responsible for creating a new Work Order for my requisition?
No. This task is completed by the Purchasing Department.
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What is a Service Coordinator, and which one should I select?
A service Coordinator is the individual who is responsible for finding you appropriate candidates so your requisition can be successfully filled. You do not need to change the Service Coordinator, as the individual who has been defaulted is the correct Service Coordinator.
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Expenses may not be broken down to an hourly, daily, or weekly basis. The dollar amount you enter into the Expense field is a flat amount, and will represent the total cost of expenses for your new Contractor for the duration of the contract.
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How do I create an extension for nonbillable consulting services?
The requester should create an extension to extend time and/or increase the dollars for a worker. Six weeks prior to the expiration date you reference on the purchase requisition, you will start getting emails on a weekly basis telling you to extend your person. If the person's expiration date is outside of six weeks, but the dollars that were approved are spent, you will also start getting emails asking you to extend the person. In this circumstance, you will fill out the Service Request in eProcurement, check the Extension box and reference the PO number. Please note that failure to give this information will result in a delay in extending your contractor.
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Created by the PeopleSoft Knowledge Management Team.
Copyright © 2004 All rights reserved.
Created: jw 08/03/2001
Revised: jw 09/01/2004
Reviewed: 10/12/2004
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