Time Reporting Changes in Canada

Time Reporting Changes in Canada

Document number: 17286

Effective April 15, 2003, PeopleSoft Canada Co. is implementing new time reporting activities for all consulting engagements in Canada. This process is required to accurately record time against the appropriate activity. Engagements in effect prior to April 15, 2003 will not be affected by this change. The old activity of "Consulting" will no longer be an option when recording time on any engagement that starts after April 15, 2003. There are 11 new activities that correspond to the different stages of the compass methodology.

During the past year, some of our customers have asked us to break down our time at a finer level and to identify the type of work done. These new activities will provide the vehicle for PeopleSoft to satisfy this request. These new activities will also help project managers in identifying areas where members of the project team spent their time.

Please review the table below.

Activity	Activity Description
Install/Configuration	Assist in the configuration of the customer's hardware and software to install the Peoplesoft software. Conduct installation tests to confirm satisfactory installation. Apply any "Required at Install" fixes as determined by PeopleSoft. Conduct basic knowledge transfer on the system setup.
Planning - Project Assessment	Conduct executive, functional and technical workshops designed to understand customer's as-is and future state systems. Document understandings and provide feedback in both a verbal and written format.
Structure - Project Charter/Planning	Develop and document project; objectives, assumptions; constraints; risks. Develop project charter and project plan. Develop subordinate plans required to monitor, manage and assess project. Define and document change management activities. Assess and define technology as it relates to the project and the defined deliverables.
Structure - Fit Gap/Specifications	Assess business needs and impacts. Assemble and train project team. Develop work environments and standards. Perform fit/gap analysis and define gap solutions and functional specification.
Construction- Design	Finalize and design technical specifications and environment. Design customizations, conversions, interfaces, reports, workflow, security, and graphical standards. Perform design and build, per specifications. Create test plans. Develop help desk/knowledge sharing systems. Create and administer development efforts via project plan.
Construction - Build & Test	Build comprehensive technical architecture per specifications. Configure and set up base tables. Code customizations, conversions, interfaces, reports, workflow, security, and graphical standards, per specifications. Create support and contingency plans.
Transition - Testing	Update and finalize configurations. Conduct preliminary data loading and conversions. Perform initial system tests. Develop and test system as per specifications. Tests may include, but are not limited to: user; technical architecture; disaster recovery; load/stress; benchmark; performance; parallel; usability.
Transition - Prep & Planning	Create and test cutover plan. Prepare production environment. Evaluate readiness.
Deploy - Post Project Admin	Perform cutover. Consolidate and archive project materials and diary. Conduct project acceptance reviews.
Deploy - Post Project Support	Remedy specifications, per agreement, that do not meet criteria. This may include code modification, developing workarounds, opening cases with customer and PeopleSoft support groups.
Deploy - User Training	Conduct end-user training. Report issues to appropriate support mechanisms for resolution.

Should you have any questions as to which project should be used, contact the project manager or your consulting manager for clarification.