Document number: 16165

 

The start time of a rescheduled repeat meeting may display incorrectly (up to several hours) if the meeting was originally scheduled with the alarm option ("Notify me") disabled and then later both the start time was changed and the alarm option enabled at the same time. To avoid this issue, the change to the meeting start time must be saved prior to enabling the alarm.

Enabling alarms for meetings.

 

 

 

 

 

 

 

 

 

 

 

 

 

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All meeting notifications (alarms) are visual with a pop up window appearing at the time designated prior to the meeting. An audible alarm may be received as well.

To enable the meeting alarm:

1. Open the Lotus Notes calendar and double click on the meeting to open it.
   
   
2. Click the Options tab.
   
   
• Alarm will go off: Set the amount of time prior (or after) the meeting that the alarm should occur. This must be designated.
  
  
• Play sound (optional): Select this option to receive an audible alarm. Select the tune that should be played.
  
  
• Send mail with entry title and description (optional): An e-mail notification can be sent with the meeting information. Specify who should receive this notification.
  
  
3. Click OK.
   
   
4. Click the Save and Close button.
   
   
5. A pop up window will appear that looks like:
   
   
   
   
6. Select Just this instance to enable the alarm for that specific meeting date only.
   
   Select All instances to enable the alarm for all of the meeting dates for the repeat meeting.
   
   
7. Click OK.

The alarm notification has been set.

 

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Created by the PeopleSoft Knowledge Management Team.
Copyright © 2003 All rights reserved.
Created: dcb 02/11/2002
Revised: dcb 02/06/2003
Reviewed: 08/19/2004